Privacy Policy
Last updated: January 2025
This Privacy Policy explains how QR System ('we', 'our', or 'us') collects, uses, and protects your personal information when you use our QR code platform for vehicle information management.
1. Information We Collect
Personal Information
We collect information you provide directly to us, including: Name and contact information (email, phone number), Account credentials (username, password), Vehicle information (make, model, year, VIN, specifications), Contact preferences and communication history, Profile information (age, country, gender - optional).
Usage Information
We automatically collect certain information when you use our Service: Device information (IP address, browser type, operating system), Usage patterns and preferences, QR code scan data and timestamps, Service performance and error logs, Cookies and similar tracking technologies.
Third-Party Information
We may receive information from third parties, including: Social media platforms (if you choose to connect accounts), Analytics providers, Payment processors, Marketing partners (with your consent).
2. How We Use Your Information
- Provide and maintain our Service
- Process transactions and manage your account
- Communicate with you about our Service
- Improve and personalize your experience
- Ensure security and prevent fraud
- Comply with legal obligations
- Send marketing communications (with consent)
3. Information Sharing and Disclosure
We do not sell, trade, or rent your personal information to third parties.
We may share your information in the following circumstances:
- With your explicit consent
- To comply with legal obligations or court orders
- To protect our rights, property, or safety
- With service providers who assist in operating our platform
- In connection with a business transfer or merger
- To prevent fraud or security threats
4. Data Security
- Encryption of data in transit and at rest
- Regular security audits and assessments
- Access controls and authentication systems
- Secure data centers and infrastructure
- Employee training on data protection
- Incident response and breach notification procedures
While we implement appropriate security measures, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security of your information.
5. Data Retention
We retain your personal information for as long as necessary to provide our Service and fulfill the purposes outlined in this Privacy Policy. Specifically: Account information is retained while your account is active, Vehicle information is retained until you delete it or close your account, Usage data may be retained for up to 2 years for analytics purposes, Legal obligations may require longer retention periods.
6. Your Rights and Choices
- Access your personal information
- Correct inaccurate or incomplete data
- Delete your account and associated data
- Export your data in a portable format
- Opt out of marketing communications
- Restrict certain data processing activities
- Object to automated decision-making
To exercise these rights, contact us at privacy@qrsystem.com. We will respond to your request within 30 days.
7. Cookies and Tracking Technologies
We use cookies and similar technologies to: Remember your preferences and settings, Analyze how you use our Service, Provide personalized content and advertisements, Improve our Service functionality. You can control cookie settings through your browser, but disabling cookies may affect Service functionality.
8. Third-Party Services
Our Service may contain links to third-party websites or integrate with third-party services. This Privacy Policy does not apply to these external services. We encourage you to review the privacy policies of any third-party services you use.
9. International Data Transfers
Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for international transfers, including: Standard contractual clauses, Adequacy decisions by relevant authorities, Your explicit consent where required.
10. Children's Privacy
Our Service is not intended for children under 18 years of age. We do not knowingly collect personal information from children under 18. If we become aware that we have collected information from a child under 18, we will take steps to delete such information promptly.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by: Posting the updated policy on our website, Sending you an email notification, Displaying a notice in our Service. Your continued use of our Service after changes constitutes acceptance of the updated Privacy Policy.
12. Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us at: Email: privacy@qrsystem.com, Address: QR System Privacy Officer, [Your Address], Phone: [Your Phone Number]. We are committed to resolving any privacy concerns you may have.